Self check-in on a tablet
The app runs as a visitor kiosk at reception. Guests register themselves and their host is recorded.
Visitor management
Know who is on site – and that everyone has been briefed
Visitors, suppliers and service technicians do not know the hazards on your premises. EHS Go registers them on arrival, links the required safety briefing and deletes their data automatically once it is no longer needed.
In practice
Contractors and visitors at the plant
Service technicians, fitters, suppliers and auditors: manufacturing sites have external people on the premises every day. At the tablet in the gatehouse they check in, confirm the plant's safety rules and appear on the attendance list until they check out again.
01Features
What the module does
Registration by reception
Alternatively, reception staff register visitors and contractors in a few clicks in the web app.
Safety briefing on arrival
Required briefings and access permissions are linked to the visit and confirmed.
Who is on site
The list shows at any time who has checked in and not yet checked out.
Check-out by click or automatically
End visits manually or close them automatically after a defined period.
Automatic deletion
Visitor data is deleted after a configurable period, in line with data minimisation and storage limitation.
02Workflow
How it works in EHS Go
- 01
Arrive
Check in on the tablet or at reception, with a named host.
- 02
Brief
Show the safety information and have the visitor confirm it.
- 03
On site
The visit appears in the list of people currently on the premises.
- 04
Check out and delete
Check out on leaving or automatically; deletion when the period expires.
03Legal basis
Regulatory context
Articles 10 and 12 of the EU Framework Directive require employers to ensure that workers from outside undertakings receive appropriate information and instructions about the risks on site. In Germany, section 8 ArbSchG sets out the same duty and the coordination of several employers working in one place. Visitor data is subject to the GDPR principles of data minimisation and storage limitation (Art. 5 GDPR).
Key regulations
- Directive 89/391/EEC, Art. 10 and 12
- ArbSchG § 8
- GDPR, Art. 5
This overview does not constitute legal advice.
04Working together
Modules that work alongside it
05Questions and answers
Frequently asked questions
How long is visitor data stored?
For as long as you specify. When the period expires, EHS Go deletes the data automatically.
Do we need additional hardware?
No. A standard iOS or Android tablet running the app is enough for self check-in. Without a kiosk, reception registers visitors in the web app.
Is it suitable for contractors as well?
Yes. External service providers are registered like visitors and linked to the briefings they need. Coordinating the work itself is handled through the risk assessment and corrective action management.
Is visitor management GDPR-compliant?
Data is stored in Germany, access is controlled through roles and automatic deletion implements storage limitation. We provide a data processing agreement.
See EHS Go applied to the processes of your plant.
In a personal demo we walk you through the platform based on your plants, halls and processes – and answer your questions on onboarding, data protection and cost.